Every document tracked, every expiry caught
Upload staff documents, set expiry dates, get automated reminders at 30, 7, and 1 day before expiry. Block non-compliant staff from shifts. Stay audit-ready without the spreadsheets.
Included in every plan. No add-on fees.
How It Works
From upload to audit-ready in three steps
Staff upload documents
Staff upload directly from their portal — RTW documents, DBS checks, food hygiene certs, training certificates, or any custom type you define. Files are virus-scanned before acceptance.
Get reminded before expiry
Automated email reminders at 30, 7, and 1 day before expiry — to both staff and admins. Admin digest emails summarise all upcoming expirations across your team.
Stay compliant automatically
Non-compliant staff are automatically blocked from shift assignment. Your compliance dashboard shows real-time status across your entire team with green, amber, and red indicators.
Capabilities
Complete document compliance
Document upload and storage
RTW documents, DBS checks, food hygiene certificates, training certs, and custom document types. Virus-scanned, encrypted at rest, stored in your compliance vault.
Automated reminders (30/7/1 day)
Staff and admins get email reminders at 30, 7, and 1 day before expiry. Admin digest emails summarise all upcoming expirations with deduplication.
Assignment blocking
Non-compliant staff are automatically blocked from shift assignment. Blocking checks run on both org-wide required documents and client-specific requirements.
Right to Work (UK) provisioning
One-click RTW setup provisions passport, visa/BRP, and share code document types with legal confirmation workflow and RTW register CSV export.
Client-specific compliance rules
Set document requirements per client. Staff assigned to that client must have the required documents verified before they can work.
CSV export for audits
Export compliance status, RTW register, and document histories as CSV. Ready for client reviews, audits, and regulatory inspections.
Built for UK Compliance
Right to Work, DBS, and beyond
Keruja is built for UK staffing compliance from the ground up. Right to Work checks include legal confirmation checkboxes, check method selection, and a dedicated RTW register export. Client-specific requirements ensure your staff meet every client's standards.
Right to Work checks with legal confirmation
RTW review requires check method selection and legal confirmation before approval
Client-specific document requirements
Each client can require specific documents — enforced at assignment time
RTW register CSV export
Export a complete Right to Work register for Home Office compliance
Configurable retention (30-365 days)
Set document retention periods per type — GDPR-compliant automatic cleanup
GDPR-compliant deletion
Expired documents are cleaned up on schedule with full audit trail
See compliance tracking in action
Book a guided demo and see how Keruja tracks documents, sends reminders, blocks non-compliant staff, and keeps you audit-ready.