From approved hours to export-ready payroll
Payroll runs with a proper workflow. Rate cards with overtime, time bands, allowances, and holiday uplift. Every calculation precise to the penny. Export CSV reports ready for your finance team or payroll provider.
Included in every plan. No add-on fees.
Payroll Runs
A proper workflow, not a spreadsheet
Create a payroll run for a date range. No data is locked yet.
Pull in approved shifts. Per-staff lines calculated with rates, overtime, and deductions.
Freeze the run. Shifts in this run can no longer be edited. Rates are final.
Download as CSV. Staff details, approved hours, rates, overtime, deductions — ready for your payroll provider.
Runs can be reopened with a recorded reason if corrections are needed. Every action — create, generate, lock, export, reopen — is logged with the user and timestamp.
Financial Controls
No rounding errors. No retroactive drift.
Every financial calculation in Keruja uses integer arithmetic — pence, not pounds. Rate snapshots are frozen the moment staff are assigned. Locked payroll runs can't be edited. And nightly automated reconciliation catches discrepancies before they reach your exports.
Rate Cards & Costing
Overtime, time bands, allowances, and more
Rate card versioning
Draft, publish, and archive rate cards. Version history preserved. Duplicate and increment for new periods.
Time-band splitting
Day (06:00–18:00), evening (18:00–22:00), and night (22:00–06:00) rates calculated automatically. Bank holidays detected.
Weekly overtime
Configurable weekly threshold (default 40h) with overtime multiplier. Aggregated across all shifts in the same week.
Allowances
Travel, meal, overnight, and uniform allowances. Fixed per shift, per kilometre, or per hour. Taxable flag supported.
Holiday uplift
Percentage rate uplift on bank holidays, configured per rate card.
Break deductions
Configurable break rules per rate card — threshold, duration, and paid/unpaid. Unpaid breaks deducted from gross pay.
Export Ready
Download and upload into your existing systems
Keruja generates payroll-ready CSV exports from locked runs. Each export includes staff details, approved hours, rates, overtime, allowances, deductions, and net pay — formatted for upload into your payroll provider or finance system.
See payroll runs in action
Book a guided demo and see how Keruja takes approved timesheets to export-ready payroll — without the spreadsheet.