From applicant to shift-ready in one system
Build custom recruitment pipelines, embed application forms on your website, train new starters with video modules and quizzes, and onboard them straight into your staffing operations. No re-entry. No separate tools.
Included in every plan. No add-on fees.
How It Works
From first application to first shift
Candidates apply through your website
Embed a branded application widget on your site. Candidates fill in their details, upload documents, and submit — all flowing straight into your pipeline. The widget is HMAC-secured and mobile-friendly.
Move applicants through custom stages
Define your own pipeline stages — screening, training, quiz, review — or use the defaults. Automation runs at each transition: send emails, assign training modules, notify your team, or trigger webhooks.
Train and assess with built-in modules
Create training modules with video lessons (YouTube or Vimeo), attach quizzes with multiple choice questions, and set passing scores. Candidates must complete training before advancing.
Approve and convert to staff
Once a candidate passes all stages, approve them with one click. Keruja creates their staff profile, issues their contract, triggers compliance document collection, and they are ready for their first shift assignment.
Capabilities
Everything you need to hire event staff
Embeddable careers widget
Add a branded application form to your website with a simple embed code. HMAC-secured, mobile-friendly, with draft persistence and captcha support.
Custom pipeline stages
Define your own stages or use defaults. Automation hooks trigger at each transition — emails, training assignment, team notifications, or webhooks.
Training with quizzes
Video lessons via YouTube or Vimeo, embedded quizzes with multiple choice, configurable pass marks, and attempt limits. Auto-graded.
Virus & malware scanning
Every uploaded file is automatically scanned for viruses and malware before it can be downloaded. Suspicious files are blocked by default, with admin override when needed.
Token-based onboarding
Applicants receive secure time-limited links for training and KYC enrolment. One-time use, HMAC-signed, with IP and device tracking.
Convert to staff
Approved applicants become staff profiles with one click. Contracts auto-issued, compliance documents requested, ready for shift assignment.
Automated notifications
Branded email templates for every stage transition — application received, training started, quiz passed, approval, enrolment, and welcome.
Stale applicant alerts
Daily scheduled checks flag applications stuck in screening. Admins get email alerts so no candidate falls through the cracks.
Stage history and audit
Full transition history — who moved whom, when, and why. Exportable for compliance. GDPR-compliant with configurable retention.
Not just another ATS
Recruitment that connects directly to operations
Most recruitment tools stop at "hired". Keruja carries the applicant all the way through training, document verification, contract signing, and into their first shift assignment — without re-entering a single piece of data.
Connected to scheduling
Approved staff appear in your staffing pool immediately
Connected to compliance
RTW documents collected during onboarding, not after
Connected to contracts
Contracts auto-issued on approval with merge fields
Connected to payroll
Rate cards and role assignments set from day one
Security & Compliance
Built-in protections for applicant data
- Widget protected with CORS and CSP headers
- Applications encrypted at rest (AES-256)
- Candidate data redacted 90 days after rejection (GDPR compliant)
- Training activity logged (who watched, quiz attempts)
- Full approval history with timestamps
FAQ
Common questions
Yes. Add custom fields (text, dropdown, file upload) and set which fields are required.
They can retry (you set the number of attempts). If all attempts fail, they stay at that stage until a manager decides what to do.
Absolutely. The application widget works on any device—desktop, tablet, or mobile.
You receive email alerts for new applications. You can also see them on your dashboard in real time.
Replace your fragmented hiring process
See how Keruja connects recruitment, training, and onboarding directly into your staffing operations.